Child care centre management features, built around the child care centre day
Daybase covers online registration, attendance, daily reports, invoices, camps and a parent app, from the first enquiry to the last invoice of the year.
Registration online
Parents fill in one registration form from any phone. You decide the fields, the documents and the steps. Nothing is retyped.
Attendance and absences
Daily attendance linked to parents' absence notices. Closure days and holidays flow into billing.
Daily reports
Meals, naps and activities recorded once by the room team and shared with each family.
Invoices and card payments
Invoices built from fees and days attended. Families pay by card and the invoice closes itself.
Camps and events
A drag and drop form builder, a public sign-up page, a waiting list, approval, then a payment link by email.
Messages and news
Announcements and one to one messages in the parent area, with a record of what was sent.
Parent and teacher apps
Apps for families and room teams, connected to the same data as the office.
Roles and records
Roles per module, passkey sign-in, an activity log of who changed what, and private file storage.
English and French
Pages, emails and forms in both languages. Each child care centre sets its own logo, colours and sender.
Incident reports parents confirm
Each incident becomes a report. Parents receive it by email and in the parent area, confirm they read it, and the confirmation is kept as a PDF. Unconfirmed reports are sent again each day.
Staff tablet at the door
A shared tablet with a PIN per staff member. Parents sign for an incident with a finger at pickup, and staff record which room they are working in.
QR pickup pass
Each parent has a personal QR code in the parent area. Staff scan it to mark a child present or collected. A lost code is renewed in one tap.
Allergies and room sheets
Allergies, diets, medication and vaccine records room by room, and a printable sheet per room with parents, emergency contacts and who may collect.
Staff papers and serious occurrences
Expiry dates for first aid and police checks with email reminders, and a log of serious occurrences with the 24 hour report and the posting dates.
Live room ratios
Children here against staff in each room, using the Ontario ratios, with a log of every short stretch. It supports your own duty and does not replace it.
Ontario CWELCC compliance
For licensed child care centres in Canada: closures against the yearly limits, vacancy reports, fee items, cost records and a calendar of obligations, kept next to your attendance and billing.
Families and teachers see the same day
The room team records the day once. Families read it in the parent area, and the office sees the same record.
How each part works
Registration and enrolment
A configurable online form with the documents you require. Staff review each request and approve, decline or ask for changes. Approved children are enrolled with their fees.
Classrooms and attendance
Classes, staff assignment and daily attendance. Parents send absence notices from the app and attendance follows.
Daily reports and activities
Record meals, naps and notes per child. Plan the week from a shared activity library and a food menu.
Invoices and payments
Fee plans, discounts, invoices and receipts. Families pay by card or by the methods the child care centre accepts.
Camps and events
A form builder with drag and drop, a public sign-up page, places and a waiting list, approval, and a payment link sent by email after approval.
Parent area and apps
Families see their children, invoices, news and events, update their details and message the child care centre. Parent and teacher apps use the same data.
Team, roles and security
Invite staff by email and give each person the roles they need. Passkey sign-in, a full activity log, time-limited support access and private file storage.
Safety and pickup
Incident reports with parent confirmation, a staff tablet with PINs, QR pickup passes, allergy and vaccine lists by room, room sheets, staff paper expiry reminders and a serious occurrence log.
Moving from another system
Upload a CSV from your current software. Daybase checks every row, shows the problems before saving anything, and lets you undo an import until attendance or invoices exist.
Your child care centre, your brand
Logo, colours, sender email and pages carry the child care centre identity. Everything runs in English and French.
See it for your child care centre
Tell us how many children you look after and what you use today.